Administrative Advisor

• Full Time, Fixed Term Contract until 07/03/2025 

• Salary HEW 6.1 ($85,948) + 17% Superannuation 

• Based in Melbourne CBD and Hybrid Working Flexibility     

About the Position 

 
The Administrative Advisor is responsible for coordinating and overseeing the delivery of key administrative tasks relating to the RMIT offshore graduation ceremonies in terms of communication, marketing and distribution of information and schedules to staff and students. This includes: liaison with offshore partner colleagues and venues, students, and senior RMIT staff, production and distribution of the order of proceedings, ceremony programs, compilation of staff travel schedules, coordination of transfers, academic dress and printing of testamurs/prize certificates. 

In addition, the Administrative Advisor works in partnership with the student communications team to coordinate graduation communication and review and update the completion and graduation website content during the year. 

The Administrative Advisor provides high level administrative support to the Associate Director, Completions, Awards and Graduations. This includes high level support for project work and the Melbourne graduation ceremony.  

This role is responsible for providing quality customer service, accurate information and advice to both students and RMIT staff via SMPs and the various unit email accounts. 

To be successful in this position, you’ll have: 

• Highly developed communication, interpersonal and negotiation skills.  Proven ability to develop and maintain strong working relationships. 

• Proven ability to communicate effectively to a broad range of individuals and groups, and to work across internal and external stakeholders. 

• Proven high-level organisational skills, with a strong ability to set priorities, plan and organise workloads to achieve specific objectives to meet tight deadlines. 

• Ability to work independently and collaboratively within a team. 

• Highly developed written and verbal communication skills. 

• Demonstrated ability to manage workflows and competing priorities, including ability to work under pressure. 

• Proficient computer skills using People Soft, Microsoft Office, email and the internet with sound word processing and proof-reading skills. 

Qualifications 

• Diploma or degree in relevant discipline and/or relevant experience required. 

• Experience within a Higher Education Sector and/or TAFE is desirable. 

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check. 

About the Portfolio 

The Academic Registrar's Group (ARG) is responsible for a range of activities underpinning the student lifecycle from enrolment though to graduation. The ARG operating environment is highly complex in view of more than 82,000 student enrolments across the University in both vocational and higher education programs at campuses in Melbourne, Europe and Vietnam, as well as at several offshore locations in conjunction with educational and industry partners. 

To learn more about the portfolio please see the position description linked below. 

To Apply  

Please submit your CV and cover letter for this position by clicking on the ‘Apply’ link at the top of this page.  

For further information about this position, please see the Position Description hyperlinked below. 

Position Description – Administrative Advisor  

Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. 

#LI-Hybrid 

Applications Close:
29 Feb 2024 11.59 pm

RMIT is an equal opportunity employer committed to  being  a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Isla n der community.  

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT. To discuss adjustment requirements, please contact Kassie (Senior Talent Acquisition Advisor), via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers .

We are a Circle Back Initiative Employer – we commit to respond to every applicant.